What is CMS?

What is a Content Management System (CMS)?

Wikipedia explains it in these terms:

A Content Management System (CMS) is a collection of procedures used to manage work flow in a collaborative environment. These procedures can be manual or computer-based. The procedures are designed to:

  • Allow for a large number of people to contribute to and share stored data
  • Control access to data, based on user roles. User roles define what information each user can view or edit
  • Aid in easy storage and retrieval of data
  • Reduce repetitive duplicate input
  • Improve the ease of report writing
  • Improve communication between users

In a CMS, data can be defined as almost anything - documents, movies, pictures, phone numbers, scientific data, etc. CMSs are frequently used for storing, controlling, revising, semantically enriching, and publishing documentation. Content that is controlled is industry-specific. For example, entertainment content differs from the design documents for a fighter jet. There are various terms for systems (related processes) that do this. Examples include: Web Content Management, Digital Asset Management, Digital Records Management, Electronic Content Management (and others). Synchronization of intermediate steps, and collation into a final product are common goals of each.

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